Executive Assistant

PURPOSE OF THE POSITION

The Executive Assistant is responsible for contributing to the efficient day to day operations of the organization, and supports the work of the Director (s), management, and the Board of Directors of the Saskatoon Downtown Youth Centre Inc./EGADZ

SCOPE

The Executive Assistant reports to the Executive Director and is responsible for providing administrative and clerical services, providing these services in an effective and efficient manner to ensure that organizational operations are maintained.

RESPONSIBILITIES

1. Provide administrative support to ensure that organizational operations are maintained in an effective, up to date and accurate manner.

· Grant Proposals

· Assist with Coordination of fundraising and funding opportunities for the organization

· Networking and speaking engagements as required

· Data base program

· Financial reviews needed for quality assurance

· Assist in the Year End Audit

· Assist with coordination of programming of the organization

· Support Directors as required

2. Provide support to the Executive Director to ensure that he/she is provided with the resources to make effective decisions and have reports completed in a timely and accurate manner.

· Maintain confidential records and files

· Maintain brochures, files, and printed and electronic information from various program areas

· Research and assist with reports for funders and Board Members

· Review and edit reports

· Prepare correspondence for all program areas and the Board of Directors

· Prepare documents and reports

· Schedule Board Meetings/Executive Meetings/Management Meetings and Social Committee Meetings

· Prepare Agendas and packages for Board Meetings and other meetings as scheduled

· Attend Board Meetings and record minutes

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

· Knowledge of office administration and accounting procedures

· Knowledge of the function of the Executive Director and the Board of Directors

· Understanding of Cultural Diversity

· Knowledge of Organizations priorities and operations

Skills and Abilities

· Excellent interpersonal skills

· Ability to maintain a high level of accuracy in preparing reports

· Team building skills

· Financial and Accounting skills

· Analytical and problem-solving skills

· HR Admin expertise

· Decision making skills

· Effective verbal and listening communication skills

· Attention to detail and high level of accuracy

· Effective organizational skills

· Effective written communication skills

· Computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs and email at a high proficient level

· Stress management skills

· Time management skills

· Valid Driver’s License

Personal Attributes

The Executive Assistant must maintain strict confidentiality in performing the duties as the assistant to the Executive Director. The Executive Assistant must also demonstrate the following attributes:

· Be honest and trustworthy

· Be respectful

· Possess cultural awareness and sensitivity

· Be flexible

· Demonstrate sound work ethics

· Maintain confidentiality concerning financial and employee information

The Executive Assistant would normally attain the required knowledge and skills through completion of office procedures coursework combined with related administrative experience. Equivalencies will be considered.

Starting Wage $26.38

Pension and Health Benefit Program.

Cover Letters and Resumes labelled – Executive Assistant can be mailed/dropped off at EGADZ Youth Centre 485 – 1st Avenue North, Saskatoon, SK S7K 1X5 or emailed to the contact provided. Please specify the position you are applying for.
EGADZ appreciates everyone who does apply; however only those selected for an interview will be notified. Please no phone calls.